Information for authors
This web page provides authors with information that will help to
prepare and submit camera-ready manuscripts and other documents.
1. Documents to submit
The authors must submit following three documents by
March 6, 2009.
The deadline is extremely strict.
i) Camera-ready manuscript by On-line submission
ii) Signed Copyright Transfer Form by FAX or Postal Mail
iii) Filled-in Registration Form
by FAX or Postal Mail
On-line submission for i)
Note: The login ID (email address) and the Password for entering the
on-line submission are same ones that the author created to submit the
paper for review.
Postal Address and FAX Number for ii) and iii)
Prof. Katsushi Ikeuchi
Institute of Industrial Science
The University of Tokyo
4-6-1 Komaba Meguro-ku, Tokyo 153-8505, JAPAN
FAX: +81-3-5452-6244
2. Detailed Information about Documents
i) Guide for Authors(MS-WORD document and LaTeX) that explains how to prepare your camera-ready
manuscript:
This guide itself serves as an example. The
camera-ready manuscript should not exceed four pages. Up to two
additional pages will be allowed with extra payment at the time of
registration. Extra charge is 10,000 yen for each additional page.
The proceedings will be published both in printed form and on
CD-ROM. The paper proceedings are printed in black and white. If you
use color figures, we recommend printing them in gray-scale beforehand
and checking their appearance. The CD proceedings can include color
figures.
We recommend that you produce a PDF version of your manuscript well
before the final deadline. You will need to check that (a) the length
of the paper remains within the page limit, (b) the PDF file size is 5
megabytes or less, and (c) the file can be read and printed using
Adobe Acrobat Reader. Concerning (c), you must embed all necessary
fonts into your PDF. After embedding, check it again according to the
following procedure if you use Adobe Acrobat Reader 6.0, for
example. 1) Under the Document menu, be sure that "Use local fonts" is
not checked, 2) Under the File menu, select "Document Properties", 3) In the Document Properties dialogue, select
"Fonts", and 4) Check whether all fonts are embedded properly.
ii) Copyright Transfer Form that must be signed and submitted by fax
or postal mail:
Copyright Transfer Form(PDF)
Copyright Transfer Form(MS-Word)
This is a requisite for publishing your paper.
iii) Registration Form that must be submitted by fax or postal mail:
At least one author for your paper must complete the registration as a
speaker to ensure that your paper is included in the proceedings. The
speaker must give oral presentation or poster presentation without
fail. The advance-registration fee is applied for the speaker. If the
speaker fails to appear for the presentation, all the rights covered
by the registration will be jeopardized, including the right to
receive a copy of the proceedings. Other rules for registration are
indicated on the registration form. You may fill this form and send it
back to us by postal mail or fax. You can pay the fee by a credit card
or bank transfer. If you pay it by bank transfer, you must attach a
copy of the certificate of bank transfer. This bank transfer must
include any extra charges for your manuscript. We do not accept
personal checks.
3. Visa
A visa for entering Japan, if necessary, can be obtained at the nearest Japanese Embassy or Consulate.
Detailed information can be found at http://www.mofa.go.jp/j_info/visit/visa/.
Please note that obtaining visa can take one to two months.
Visa letters will only be issued to speakers/presenters, committee members, and attendees who have paid the
registration fee in full.
4. Inquiries
If you have inquiries about the information for authors, please feel
free to ask us. The session information for presenters will appear at
this page soon.
Dr. Ken-ichi Maeda
Program Chair, MVA2009
E-mail: mva2009@mva-org.jp