MVA Conference Committee (the Committee,) recognizing the importance of privacy, strives to protect personal information according to the following policy.
Personal information means any information on an individual such as name, address, phone number, email address, affiliation, through which the individual can be identified. It also designates such information that can easily be correlated with other data to identify the individual, even if it by itself is not sufficient for such identification.
Collection of Personal Information
The Committee collects personal information of the following individuals at the international conferences it organizes:
Purpose of the Usage of Personal Information
The Committee may use the personal information it collects at the international conferences it organizes for the following purposes:
Furnishing Personal Information to Third Parties
The Committee does not furnish the collected personal information of an individual to third parties without the individual's consent, except for the following cases:
When the individual requests information on, orders to, or applies to a company or organization through the Committee, necessary personal information may be forwarded to the company or organization.
In settling charges such as the conference fee, personal information may be exchanged with financial institutions.
When required by law, or when it is deemed necessary in order to secure the rights, property, or safety of the Committee and/or participating individuals, personal information may be disclosed.
Management of Personal Information
The Committee manages the collected personal information under exacting standards, taking security measures against its loss, leak, or abuse.
When the Committee entrusts an outside entity with the management of personal information, it forbids the entity any out-of-purpose use or disclosure of personal information by means such as a non-disclosure contract.
The conference website contains links to outside sites. The Committee is not responsible for the protection of personal information by the linked sites.
Correction of Personal Information
The Committee strives to manage the personal information as accurately and as up-to-date as possible. When requested by an individual, it discloses the collected personal information on the individual. When informed of any incorrectness, it adds, edits, corrects, or deletes the information as necessary, upon confirmation.
The Committee stores information on the person who accesses its website in the form of an access log. Although the access log contains the domain name and the IP address of the accessing party, the kind of browser used, and the date and time of the access, it does not contain any information that can identify individuals. Access logs are used to maintain and manage the website, as well as for the purpose of statistical analysis of site usage, but for no other purposes.
Contact Information for Inquiries About Personal Information
MVA Conference Committee